We all have to perform many tasks in a day and it is quite difficult to fulfill all the responsibilities within a limited time duration. A weekly schedule makes work easier for individuals and teams. It enables them to create a sketch, plan, organize, and manage their entire weekly efficiently and smartly. A weekly schedule is necessary for everyone whether you are a student, teacher, businessman, employee, or parent to balance all the responsibilities.
A weekly schedule helps to systematize all the activities of an individual or a team to meet deadlines. The staff of an office can also work with their calendars but it will be beneficial for small startups. Additionally, for the betterment of the organization, it is inevitable to keep everyone on the same page to accomplish set targets. One can easily visualize weekly tasks that are completed and the ones that are still pending. A weekly schedule is a smart way to plan, manage, and execute your weekly tasks within the given time limit.
Creating a weekly schedule makes it possible for you to stay organized. Nowadays, it is very easy to create a weekly schedule in a few minutes with the help of pre-formatted templates. A pre-formatted template is a ready-made document in which you just have to put your details and your document is ready in no time. We have posted our own created 10 free weekly schedule templates in MS Word Format in this post. One of our professionals created these templates after seeing the needs of the users.
Each template contains a unique format and structure to make your document accurate and efficient. You can make changes to these templates according to your wish because they all are easily customizable. These all templates are compatible with all versions of MS Word. To get out templates just click on the download button
Free Weekly Schedule Templates:
Here you can download these 10+ Free Weekly Schedule Templates in MS Word format.
What you should Compulsorily Include in a Weekly Schedule?
Every weekly schedule is different from the other schedule depending upon the need and the usage. Although some key components of weekly schedules are the same in all domains.
Tasks Information:
Add information about each task so that all the team members can know about it. Write about the starting and ending of the tasks. The purpose of the task.
Priority Level:
Create a sequence of low, medium, and high priority. In this way, anyone will be able to easily figure out which task should be done as a priority, and what tasks will be done after it in a sequence.
Allocation of Tasks:
When you are working on a project with a team then it is great to assign tasks and deadlines to all the team members. Assigning tasks makes the work easier for all the team members. It creates ease for the team members to check out which tasks they have to complete today, tomorrow, and so on. Allocation of tasks reduces the risk of confusion that can arise among the workers during their daily duties.
Timelines:
Set time frames in your weekly schedule for the completion of each task. It will help you to identify how much time a particular task will take to get completed. This is not the exact time but it’s an estimated time. So try to sit with your team while creating a weekly schedule for them because they know how much they are capable of. It is very helpful for project managers.
Deadlines:
Set milestones and deadlines to make it clear when certain tasks or actions will be completed.
Check Boxes:
Add checkboxes to keep track of all the tasks. These checkboxes will assist the managers in checking out how much work is completed.
Why We Should Use a Weekly Schedule?
A weekly schedule enables you to use your time efficiently and smartly. A weekly schedule helps you a lot in many ways. That’s why it’s very necessary to use it in your daily life. By using it you can save a lot of time and can complete the work in the defined time. For monitoring the progress of the project, this is the most convenient option. With the help of it, you can maintain a record of the work. This record helps the financers and managers to determine how much work is remaining behind and how much amount it will require to get completed.
With the help of a weekly schedule, you can:
Visualize your Weeks’ Worth:
With the help of a weekly schedule, you can see the whole working of an upcoming week. You can overview which task is completed or in progress and how much effort you require to meet your goal. It enables you to easily track the progress of the work.
Understand your Teams Capacity:
When you are creating a plan then it is vital to know the capacity of your team. If you will know that then it will become easy for you to take the decisions for dividing the work. By knowing the capacity of each team member you will know how much burden you have to put on each employee to complete the work within the given deadline.
Adjust the Schedule:
If an incident or a delay happens in the working then you can easily update the schedule and can assign new tasks to the workers so they can complete the other parts of the project. A schedule provides you the flexibility of making changes at any point if something goes missing or does not go according to the plan.
Keeps Everyone on the Same Page:
By using a weekly schedule you can share the whole working plan with your team. It creates transparency between you and your team. It allows them to understand what tasks they have to perform and at which time to complete the work.
