A deposit slip is the form you hand a bank teller with money going into an account. It records who is depositing, which account receives the funds, and how much is cash against cheques. The stamped copy you keep is your proof the deposit was made.
Below are 10 free deposit slip templates in MS Word. Add your bank name and logo, adjust the fields to match your branch’s requirements, and print. Businesses banking daily takings will want templates 6 and 10; individuals making a one-off deposit need nothing more than template 1.
1. Simple Bank Deposit Slip
Depositor name, account number, date and amount. The plainest layout here, and all most deposits need. Fits three to a page, so one sheet lasts a while.
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2. Cash Deposit Slip with Denomination Breakdown
A row for each note denomination with a count and a line total, adding to the cash figure. Tellers prefer this for large cash deposits because the count is already done, and it speeds up the counter considerably.
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3. Cheque Deposit Slip
Lists each cheque by number, drawee bank and amount. Use it when banking several cheques at once, since a single lump figure makes any later dispute much harder to trace.
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4. Combined Cash and Cheque Deposit Slip
Cash in the upper block, cheques in the lower, with a combined subtotal at the foot. The most widely used bank layout, and the safest default if you are unsure which your branch expects.
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5. Two-Part Slip with Counterfoil
A narrow counterfoil down one side carrying the same details, separated by a cutting line. The bank keeps the main slip and stamps the counterfoil for you — that stamped stub is what proves the deposit happened.
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6. Daily Business Deposit Slip
Built for banking a day’s takings: business name, till or branch reference, trading date and the person banking it. Keeping these filed alongside your budget records makes month-end reconciliation far quicker.
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7. Deposit Slip with Teller Stamp Block
A clearly marked box for the bank stamp and the teller’s initials, plus the depositor’s signature line. Worth choosing if your deposits ever need to be produced as evidence later.
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8. Third-Party Deposit Slip
Separate fields for the person paying in and the account holder receiving the money, plus a contact number for the depositor. Use it when paying into someone else’s account — a supplier, a family member, or a school collecting fees through a bank account.
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9. Deposit Slip with Branch and Routing Fields
Adds branch name, branch code and a routing or sort code line above the account number. Necessary when the receiving account sits at a different branch from the one you are depositing at.
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10. Blank Deposit Slip for Bulk Printing
Field labels and ruled rows with everything left empty. Set your bank details in the header once, print a hundred, and keep them in the cash drawer for whoever does the banking.
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What Goes on a Deposit Slip
Fields vary slightly between banks, but these seven appear on practically every slip. Getting the account number wrong is the only mistake that is genuinely difficult to undo, so check it twice.
- Depositor name — the person physically paying in, written in full.
- Date — the date of the deposit, not the date the slip was filled in.
- Account title and number — the receiving account. Copy the number from a statement or cheque book rather than from memory.
- Cash amount — the total being paid in as notes and coins.
- Cheque details — cheque number, issuing bank and amount for each cheque.
- Total — cash plus cheques, written in figures and in words.
- Signature and teller stamp — your signature, and the bank’s stamp on the copy you take away.
How to Fill a Deposit Slip
- Write the date and the account title exactly as it appears on the bank’s records.
- Enter the account number digit by digit and check it against a statement before moving on.
- Count the cash and enter the total. If you are using template 2, fill the denomination rows first and let them add up.
- List each cheque on its own line with its number and issuing bank. Never combine several cheques into one figure.
- Add cash and cheques together and write the total in both figures and words. Where the two disagree, banks follow the words.
- Sign it, hand it over with the money, and do not leave the counter without a stamped copy.
Why Keep Your Deposit Slips
They Are Your Proof the Money Arrived
If a deposit does not show on the statement, the stamped slip is the only document that establishes you made it. Without one, you are relying on the bank’s own records to find their own error.
They Make Reconciliation Straightforward
For a business banking takings daily, the slips in date order are a ready-made record to check the statement against. Discrepancies show up in minutes rather than requiring a trawl through transactions.
They Support Loan and Visa Applications
Regular deposits evidence steady income, which matters when a lender is assessing an applicant with no formal payslip. Alongside salary slips, they give a fuller picture of money coming in.
They Keep Repayments Documented
Where a loan is repaid by depositing into the lender’s account, the slip is the borrower’s receipt. Recording each payment on a loan payment slip as well leaves both sides with a matching record of the balance.
Frequently Asked Questions
Can I use a printed deposit slip instead of the bank’s own form?
It depends on the bank. Many accept a printed slip carrying the correct details, while others require their own pre-printed stationery because it is encoded for their systems. Ask at your branch before printing a large batch.
What is the difference between a deposit slip and a pay-in slip?
They are the same document under different names. “Deposit slip” is usual in the United States and South Asia, “pay-in slip” in the UK and parts of the Commonwealth.
Can I deposit into someone else’s account?
Usually yes, using template 8, which separates the depositor from the account holder. Some banks limit third-party cash deposits or require identification, so check if the amount is large.
What happens if I write the wrong account number?
Tell the bank immediately. If the deposit has not been processed, the teller can correct it on the spot. Once it has credited another account, recovery depends on the bank and on the other account holder, so it is worth checking the number carefully beforehand.
How long should I keep deposit slips?
Until the deposit appears correctly on your statement, at minimum. Businesses generally keep them with their accounting records for as long as local tax rules require, which is commonly several years.
Can I edit these templates in Google Docs?
Yes. Upload the .docx file to Google Drive, right-click it and choose Open with → Google Docs. The table formatting carries over without changes.
